Notice of AGM, 30th August 2020

Kia ora koutou,

Another year has gone by and it is time for the 2020 Annual General Meeting (AGM) for Capital Swim Club.

The AGM will be held on August 30 at 2pm at The Hub and the notice of AGM is here. An agenda and all AGM documents will be sent to members 14 days prior to the AGM.

We are calling for nominations for board members. We have two board vacancies that are up for election at this year’s AGM. Those who are interested in standing for election to the board as a board member must be members of Capital and only members can nominate and second candidates. The board nomination form is here. Nominations must be presented to the Board in writing at least 28 days before the AGM (by 2 August). Nominations can also be made from the floor at the AGM if needed.

To vote on matters the Board raise as part of the Club’s AGM, a member must be an Ordinary Member or Life Member as defined by the Club’s Rules. Thank you to Sharon Pippos for collating the membership types for members.

Ordinary Member – the type of membership offered to both swimmers and non-swimmers (eg. parents/caregivers, past swimmers). A completed Capital Swim Club Membership Form along with payment of the current annual Capital Membership Fee of $120 (swimmers) or $25 (non-swimmers) is needed to gain this form of membership. Only Ordinary Members aged 18 years or older are entitled to vote at General Meetings. Non-swimmer membership is optional.
Membership Fee invoices for swimmers were issued to families on the 1st of July, 2020 for payment.

Non-swimmers wanting to sign up to become an Ordinary Member are required to send their completed Capital Membership Form so they can be added to our Membership database before issuing to them their Membership Fee invoice for payment. The form should have the Ordinary Non Swimming Voting Member box checked, with other necessary details completed and returned to Sharon Pippos at accounts@capitalswim.co.nz.

Life Member – these members are entitled to vote at General Meetings and they have no annual Capital Membership Fee to pay. Recommended by the Board, voted and approved by a 75% majority at a General Meeting.

As ever, if you have any questions or concerns please do not hesitate to contact me on chair@capitalswim.co.nz. I looked forward to seeing you at the AGM at the end of August.

Ngā mihi nui

Matt Titcombe,
Chairperson, on behalf of Capital Swim Club Board

Notice of AGM

Election form

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